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12 Tips and Tricks to Improve Your Microsoft Office Skills

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Do you feel like you’re not reaching your potential in the office? Are you struggling to keep up with the competition? If so, don’t worry – you’re not alone. Many people struggle with basic Microsoft Office skills. But that doesn’t mean you can’t improve!

In this article, we will discuss 12 tips and tricks that will help improve your office skills. By following the simple tips in this article, you’ll be able to work smarter, not harder!

There are 1.2 billion Microsoft Office users worldwide. The application can boost a company or individual’s productivity on a massive scale. And this article helps to improve your Microsoft Office skills. We’ve picked out 12 tips and tricks to boost every individual’s Microsoft Office skills.

Microsoft Office is a powerful suite of applications that helps you work more efficiently and effectively. Whether you’re using Word to write a document, Excel to analyze data, or PowerPoint to create a presentation, many tips and tricks can help you get the most out of these applications. So having Microsoft Office skills will put you ahead of the game!

What Makes up Microsoft Office?

 Before we start, let’s know more about the app.

Microsoft Office, commonly referred to as Microsoft Office, is the leading suite of productivity software available today. It includes a wide range of applications including Word, Excel, PowerPoint, Outlook, and more. Each application has been designed with its own set of features that allow users to create meaningful documents and presentations that are easy to browse through and share.

Microsoft Office is a package of Microsoft products that are built for business, writing, and presentations. Here are some of the most popular programs in the package:

  • Microsoft Word
  • Microsoft Excel
  • Microsoft PowerPoint
  • Publisher
  • Access
  • OneNote

From simple tracking spreadsheets in Excel to full-fledged presentations in PowerPoint, Microsft Office offers everything under one roof at affordable prices! No matter the job you’re working on or the presentation you’re creating, Microsft Office is there to make it easier for you. The ability to work efficiently gauges your Microsft Office skills. Learning to use the functions will greatly improve your Microsft Office skills.

Here are the tips and tricks to improve your Microsoft Office skills

1. Getting Ahead with Microsoft Office Academy and boost your Microsoft Office skills

This online resource is an online learning platform. It can be a solid resource for anyone who wants to boost Microsoft Office skills and improve productivity.

It’s set up to help developers, IT pros, and data professionals excel in all kinds of Microsoft platforms. And that means in-depth learning about things like cloud databases and getting a Microsoft Office edge.

But daily users of Microsoft Office don’t have to be IT experts to get the most out of this popular software system. You simply need to nurture your Microsoft Office skills.

They also offer a hands-on approach and allow you to keep your focus on the task at hand without having to navigate back to your mouse. With just a few clicks, keystrokes, or combinations of keys, you can be well on your way to completing your work faster and smarter. These quick combinations in your Microsoft Office skill set are indispensable.

Looking for a quick set of Microsoft Office skills hacks?

2. Use keyboard shortcuts to improve your Microsoft Office skills

Efficiency is key in any office! Utilizing Microsoft Office skills in applications can often seem daunting, but the good news is there are shortcuts available that can be used to save time. This will be useful in your Microsoft Office Skills arsenal. Keyboard shortcuts are a must-have tool for Microsft Office applications and can help you minimize the amount of time spent completing routine tasks like formatting and selecting text.

These shortcuts can save you a lot of time and make it easier to navigate through the application. To find a complete list of keyboard shortcuts for the specific Office application you’re using, simply press the “Alt” key and a list of shortcuts will appear on the screen.


While keyboard shortcuts are a great way to work more efficiently in your Microsft Office skills, it can be overwhelming to memorize all of them. Instead, try to focus on memorizing the most commonly used commands like “Ctrl + C” to copy text and “Ctrl + V” to paste text, or “Ctrl + S” to save a document. As you become more comfortable with these commands, you can gradually add more to your memory and expand this trick in your Microsoft Office skills.


Shortcuts are a handy way to get around within Microsoft Word. Some helpful shortcuts include:

– F7: Check the spelling and grammar of your document

– F12: Open save as dialog box

– SHIFT + F3: Change the case of the text (from lowercase to uppercase, etc.)

– CTRL + Home: Move the cursor to the beginning of your document

– CTRL + End: Move the cursor to the end of your document

Microsoft Word hotkeys

Mastering Microsoft Word is a skill that can be honed over time with dedication and practice. To help you reach your goal of becoming proficient in the program, here are some hotkeys and shortcuts to know.

Hotkeys allow you to perform tasks quickly without having to navigate through menus or dialog boxes. Some common hotkeys for Microsoft Word are:

– CTRL + A: Selects all text in the document

– CTRL + C: Copies selected text

– CTRL + V: Pastes copied text

– CTRL + Z: Undo an action

– CTRL + Y: Redo an action

If you want to learn more hotkeys and shortcuts for Microsoft Word, there is a comprehensive guide available online. With practice, hotkeys and shortcuts can become second nature and help you work more efficiently.

For a more comprehensive list of shortcuts for your Microsoft Office skill set, you can check this Microsoft Support Article.

By becoming familiar with hotkeys and shortcuts, you can improve your Microsoft Word skills and get the most out of the program. With enough practice, you will be able to create documents in no time.

3. Use the “Smart Lookup” feature and improve your Microsoft Office Skills

Research and writing go hand-in-hand. And Word lets users maximize research while writing.

One of the most useful Microsft Office skills is the “Smart Lookup” feature to search for images and videos related to the text.

If a user right-clicks on a word and selects “Smart Lookup”, they can quickly browse the web without opening a new browser window. This lesser-known function can quickly open up writers to a deep knowledge base.

And there are more ways to search through documents without going over every word. Users can select Ctrl + F to find any word in a sample. There’s also a lesser-known option in the “Find” menu that lets a user find and replace every instance of a word.

The “Smart Lookup” feature in Microsoft Office allows you to quickly search the web for additional information related to the text you have selected. This feature can be a great way to add more context to your documents and presentations. Here’s how you can use the “Smart Lookup” feature in Microsoft Office:

  1. Open a Word or PowerPoint document.
  2. Select the text that you want to search for more information on.
  3. Right-click on the selected text and select “Smart Lookup” from the context menu.


  1. Open a Word or PowerPoint document.
  2. Select the text that you want to search for more information on.
  3. Click on the “Review” tab in the ribbon.
  4. Click on the “Smart Lookup” button in the “Proofing” group.

This will open the “Smart Lookup” pane on the right-hand side of your screen. It will show information from the web that is related to the text you selected.


4. Improve your Microsoft Office skills by customizing the ribbon 

The ribbon is the bar at the top of the Office application that contains all the commands. By default, only the most commonly used commands are shown. However, you can customize the ribbon to show the commands you use most often. To do this, right-click on the ribbon and select “Customize the Ribbon.” This will allow you to personalize the layout of the ribbon and make it easier to access the commands you need.

5. Collaborating in real-time as one of your Mmicrosft Office skills

Office applications like Word, Excel, and PowerPoint now can collaborate in real-time with others. This means that multiple users can work on the same document at the same time, making it easy to share ideas and collaborate with team members. This feature can be especially useful for working on group projects or for getting feedback on a document.

You can also use the “Track Changes” feature in Word which allows you to see and review the changes that have been made to a document. This can be a great way to work with others on a document and to keep track of the changes that have been made over time, especially when working within a team or group of people.


6. Take advantage of the templates

Office applications come with a variety of built-in templates that can save you time and help you create professional-looking documents. For example, use a resume template in Word to create a polished resume in minutes. Templates can also be used in Excel to set up a budget or in PowerPoint to create a presentation.  

You can even search online for the template of your choice!


7. Get Rid of Unwanted Formatting

Inconsistent formatting can wreck the visual appeal of projects. And messed up formatting can slow down the workflow. This way you can show that you have improved on your Microsoft Office skills.

A quick and easy way to fix formatting is to push Ctrl + Space. Users can select the Clear All Formatting button. This will pull the strange formatting from whatever text is highlighted. This means the users can avoid a messy look and prevent annoying spacing or font inconsistencies.

8. Pin Down Keyboard Sequencing

Many people are aware of keyboard shortcuts, but PowerPoint also has valuable keyboard sequences. These are commands that require the user to press two buttons at the same time and add a third keystroke.

Users can benefit from online resources that outline the most popular keyboard sequences. And they’re a good way to complete full projects without having to stop and look up where to find a function.

9. Minimize Eye Strain

Anyone who has worked on projects for long periods knows how hard it can be on the eyes. A good solution is to take advantage of the zoom function in Word. It is an easy step but could provide you with comfort when working on long documents.

The feature is located in the “Window” tab and lets the user pick how large or small words appear on the screen.

Another option is to use the tab slider at the bottom right of the document. This tool lets users adjust the document size and preview its look at the same time. Minimizing eye strain is one of the ways to improve your Microsoft Office skills.


10. Learn how to use the advanced features in Word, Excel, and PowerPoint

Learning how to use the advanced features of Microsoft Office products can set you apart in the workplace. Take Word, Excel, and PowerPoint for example. Within each program, there lies a wealth of powerful tools that can help you automate processes and produce more efficient professional results. Whether you want to learn how to use charting features in Excel or utilize animation capabilities in PowerPoint, these programs can help you enhance your work output and stay ahead of the curve. Plus, learning new skills is fun too – so why not give it a try today?

11. Expanding your Microsft Office skills in Excel

Take advantage of the “AutoComplete” feature

The “Conditional Formatting” feature in Excel allows you to apply formatting to cells based on the values in those cells. For example, you can use this feature to highlight cells that contain numbers above a certain threshold.


Learn how to use the “Data Validation” feature 

The “Data Validation” feature in Excel allows you to control the type of data that can be entered into a worksheet. This can be a great way to ensure that the data in your worksheet is accurate and consistent.

Use the “Conditional Formatting” feature

The “Conditional Formatting” feature in Excel allows you to apply formatting to cells based on the values in those cells. For example, you can use this feature to highlight cells that contain numbers above a certain threshold.


12. PowerPoint Presentation Tips, visual media in your Microsoft Office skills

MS Office skills

Utilize multimedia

As part of your Microsoft Office skills, adding multimedia elements such as images, videos, and audio can make your presentations more engaging and memorable. Be careful not to overuse these elements, though, as they can also be distracting if used excessively.

Use charts and graph

Visual aids like charts and graphs can help to make complex information easier to understand and retain. It is one of the most useful Microsft Office skills in making presentations. Choose the right type of chart or graph for your data and use colors and labels to make it clear and informative.

Keep slides consistent

To keep your presentation looking professional and easy to follow, use consistent formatting throughout your slides. This includes using the same font, color scheme, and slide layout for all of your slides.  A simple, yet consistent theme for your slides makes all the difference in terms of readability and neatness!

Using Animation wisely is one way to improve your Microsft Office skills

Animation can be a great way to grab the audience’s attention, but it can also be distracting if overused. Use animation sparingly, and make sure it adds value to your presentation rather than detracting from it.  This also serves as a great way to keep your audience’s attention and draw them back to your presentation.  It adds a little spice and excitement to your slides.

By following these, you’ll be able to work more efficiently and effectively with Microsoft Office.  It will also help you create polished, engaging, and informative presentations that effectively convey your message. Remember that practice makes perfect, so don’t be afraid to experiment with different features and tools to find what works best for you. And always be on the lookout for new features and updates.  Another helpful resource that can help you improve is the Microsoft Virtual Academy.


You’ll also need a genuine copy of Microsoft Office. We can help you with this and provide top-quality keys for the latest Office versions. Check out Turnkeypoint.com. Our store offers 100% worry-free,  genuine license keys that come with 24/7 customer support.

So how do you determine where to purchase a legit copy of Office?

Look for the Reviews

Reviews are a great way for a customer to get insight into how other people have experienced doing business with the seller in question. Positive reviews are generally good indicators of a supplier’s legitimacy. But keep in mind that false reviews can also be created for both good and bad reasons.

Excellent Customer Support

Look for signs of active and responsive customer support via chat or email. Reputable sellers will always have either or all of these support options. Try contacting their support line to see how responsive they are before making your purchase. Any seller with an excellent track record of helping customers solve their problems will likely have a very good customer helpline and will also be interested in building a long-term relationship with you.

Money Back Guarantee

Most legitimate sellers offer a money-back guarantee on their products to allow you to try the product risk-free. This shows their commitment to the quality of their products as well as their confidence in their ability to solve your problems.

Many legitimate sellers also offer replacement guarantees in case your product stops working due to a technical problem within a certain period.

If you are looking for a legitimate seller that has all these good qualities, try checking out reputable stores like Microsoft instant and cheap Software ✓ | Turnkey Point. The company offers a wide range of genuine software products at competitive prices and has a proven track record of satisfied customers.

For more information about tech and software solutions, visit our blog at turnkeypoint.com. We offer a wealth of knowledge and insights, as well as helpful advice.

Becoming an Office Expert

These tips and tricks should help to improve your Office skills and they can set you up for success through programs like the Microsoft Virtual Academy.

But it’s not always easy to know where to grab the latest and top-rated Office resources. We can help. Check out our Office Licenses section here to browse through some of the top Microsoft Office products for professionals.

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